How to Convene a Homeowners Meeting Correctly

Why Proper Meeting Convocation Matters

A badly issued notice can invalidate all agreements reached at the meeting, even unanimous ones. Spain's Horizontal Property Law (LPH arts. 14-16) details who can convene, when, how, and what the notice must include.

Who Can Convene the Meeting

The community president must call the annual ordinary meeting. In their absence, the vice-president, property manager (by delegation), or 25% of owners may convene an extraordinary meeting.

Minimum Notice Period

At least 6 calendar days before the meeting (art. 16.2 LPH). For urgent extraordinary meetings, no statutory minimum exists, but courts recommend at least 48 hours.

Mandatory Notice Content

• Meeting location (or online connection details)
• Date and time (first and second call)
• Full agenda
• Accounts and budget (if to be approved)
• List of owners in arrears

Common Errors That Invalidate the Notice

• Less than 6 days notice without prior unanimous agreement
• Incomplete agenda (discussing items not listed)
• Not attaching accounts when they are to be voted on
• Convened by an unauthorized person